Disposition Day 2019
The Records and Information Management Office invites your department/unit to participate in Disposition Day on July 18, 2019.
Disposition Day is an annual event that encourages the safe and secure destruction of confidential university records, the transfer of historical records to the University Archives and promotes the UC Santa Cruz Records Management Program and policies. The event is featured in the March 2016 issue of the Sustainability News. You may find participating offices and results from prior years at our website https://rim.ucsc.edu/Events/index.html.
In 2017 the campus reduced its paper load by over 8500 lbs. Participate and share the news -- the Records and Information Management Office wants to help you gain back some space.
Review and collect your inactive records for pick-up (confidential non-records, passed retention, and media such as CDs DVDs, etc.) according to the UC Records Retention Schedule. Inactive records of historical note should be reviewed in consultation with the University Archivist for possible transfer to the University Archives. See http://guides.library.ucsc.edu/UARCtransferor contact the University Archivist for guidance in assessing the historical value of your records.
Remember to purge the corresponding electronic record as well.
Never put confidential, personally identifiable information (PII), or information that could be inappropriately used in an open public recycle container. We are offering a free, confidential pickup & shred service on Disposition Day each year.
DO NOT destroy records that are under Public Records Requests, if pending or foreseeable litigation or investigation activity, or under audit.
Enjoy a more spacious and clutter-free work area knowing that you have complied with the UC Records Retention Schedule.
In addition to removing all of your confidential shredding at no cost to your department, we have added a collection of educational videos that cover the basics of records management while keeping it light and funny. View them here.
Important details: Please fill out this form to reserve your bins. You may choose bin drop-off on July 11 or July 16 or both days. All bins with be 64 gallons. All pickups will be on July 18. ***UPDATE 6/4/19: Reservations for July 11 & July 16 are full, therefore have added an additional date of July 18 drop off with pick up on July 23. Thank you for your participation!
Thursday, July 18